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Policy 8090 – Non-School-Hour Curricular Programs

The purpose of this policy is to establish appropriate guidelines for student participation in curricular activities during non-school hours.

Policy Document

I. Policy Statement

The Board of Education of Howard County is committed to student achievement in all areas. Accordingly, the Board recognizes the benefit to students of participating in activities beyond the school day that reinforce skills, provide valuable learning experiences, and serve as incentives for improvement, specifically the non-school-hour programs that implement the Howard County Public School System (HCPSS) curriculum.

II. Purpose

The purpose of this policy is to establish appropriate guidelines for student participation in curricular activities during non-school hours.

III. Definitions

Within the context of this policy, the following definitions apply:

  1. Curricular Activity Leader – A teacher who directs an activity.

  2. Non-School-Hour Curricular Activities – Face-to-face learning experiences scheduled during non-school-hours that are part of the approved curriculum at the elementary, middle, and high school levels, such as rehearsals, practices, performances, or work-based learning experiences. These experiences may also be part of an approved pilot course. These activities can be either:

    1. Required – Those non-school-hour activities mandated by a curricular program.

    2. Voluntary – Those non-school-hour activities that are scheduled and for which student participation is not required.

  3. Parent – Any one of the following, recognized as the adult(s) legally responsible for the student:

    1. Biological parent – A natural parent whose parental rights have not been terminated.

    2. Adoptive parent – A person who has legally adopted the student.

    3. Custodian – A person or agency appointed by the court as the legal custodian of the student and granted parental rights and privileges.

    4. Guardian – A person who has been placed by the court in charge of the affairs of the student and granted parental rights and responsibilities.

    5. Caregiver – An adult resident of Howard County who exercises care, custody, or control over the student but who is neither the biological parent nor legal guardian as long as the person satisfies the requirements of The Annotated Code of Maryland, Education Article, §7-101(c) (Informal Kinship Care).

    6. Foster parent – An adult approved to care for a child who has been placed in their home by a state agency or a licensed child placement agency as provided by The Annotated Code of Maryland, Family Law Article, §5-507.

IV. Standards

  1. Required curricular activities scheduled beyond the school day or year are those activities identified as course requirements.

  2. Participation in required non-school-hour curricular activities will be counted as a percentage of the student’s total grade.

  3. No grade penalty will be assessed for excused absences from required non-school-hour curricular activities (see Policy 8010 Grading and Reporting: Pre-Kindergarten Through Grade 5 through Grade 8 and Policy 8020 Grading and Reporting: Middle and High School).

  4. Absence from a required non-school-hour curricular activity, excused or not, may result in the student’s exclusion from a scheduled performance or event for which the missed activity was considered essential preparation (see Policy 9010 Attendance). Prior to excluding a student from a scheduled performance, the curricular activity leader will consult with the school administrator.

  5. Program descriptions provided to parents and students will contain information regarding transportation requirements for required non-school-hour curricular activities.

  6. Students will not be required to pay a fee to participate in a required non-school-hour curricular activity.

  7. Students opting not to participate in voluntary non-school-hour curricular activities will not be penalized with a lower grade or by being dropped from the program.

  8. Participation in voluntary non-school-hour curricular activities will adhere to Policy 8100 Field Trips.

  9. All Board policies remain in effect for non-school-hour curricular activities taking place on school property or at an off-site location.

V. Responsibilities

  1. Curriculum coordinators will identify those non-school-hour curricular activities integral to each program or course.

  2. Curriculum coordinators will determine the maximum number of rehearsals and performances for non-school-hour curricular activities in which students will participate to meet program requirements.

  3. The principal/designee will approve any schedule of curricular activities during non-school hours.

  4. Curricular activity leaders will provide participating students and their parents with information prior to or at the beginning of the course regarding required and voluntary activities for all curricular activities taking place during non-school hours.

  5. Curricular activity leaders will consult with the school administrator prior to excluding a student from a scheduled performance or an event; this exclusion results from the student having missed a required/essential non-school-hour curricular activity/rehearsal.

VI. Delegation of Authority

The Superintendent is authorized to develop procedures to implement this policy.

VIII. History

ADOPTED: July 24, 1981



REVISED: May 11, 1995, June 9, 2005, February 9, 2012

EFFECTIVE: July 1, 2012